• Organization, ensuring and maintaining effective office life support;
• Handling business correspondence, phone calls and meeting visitors;
• Facilitating and coordination of office suppliers (delivery, food, water, equipment services);
• Liaise with facility management, including cleaning and security services;
• Ensuring timely billing and payment control;Purchasing equipment for the office and ordering repairing services upon request;
• Assisting HR-related projects (like team buildings, celebrations of holidays and happy birthdays, happy hours, other activities);
• Helping team members in daily works on their request;
• Managing the Site Lead's Calendar and scheduling appointments;
• Coordinating travel arrangements;Preparing reports, presentations and other documents the Site Lead;Organizing and coordinating business meetings;
• Managing and prioritizing the Site Leads tasks and ensuring deadlines are met;Completing any other tasks assigned by Site Lead

• Organization of the reception (processing and distribution of telephone calls;
• Registering income/outcome correspondence; meeting visitors);
• Coordinating courier deliveries;
• Preparation of various letters, orders;
• Ensuring and maintaining effective office life support (purchasing office stationery, household goods, food, water, office equipment);
• Managing with office expenses and planning the expenses budget. Keeping records on them;
• Organization and preparation of contracts for the maintenance of the office and cooperation with services providers;
• Liaise with lessors of premises in terms of operational responsibility and organization of solving current issues;
• Administration and maintenance health and fire safety policy (organizing initial safety trainings, preparation instructions);
• Assisting in organizing internal events in the office;
• Fulfillment of other administrative tasks

• meeting customers, service drivers, making tea / coffee;
• providing service information to the visitors of the car dealership, including - consulting clients by telephone;
• daily questioning of drivers regarding the quality of services and work of the car center;
• organization of document circulation of the dealer center, receipt and delivery of letters, contracts, invoices;
• provision of office work with food, water, household goods, stationery and other accessories;
• constant monitoring of the cleanliness of the office center;
• organizing and holding meetings between business and clients;
• organization of signing contracts for the maintenance of the office, as well as contracts for service and supply of spare parts (their registration, signature, distribution and storage);
• keeping records of the clients in the 1C program, generating an invoice for payment and acts of performed work;
• sorting, distributing, storing of certificates of technical inspection of vehicles and certificates of acceptance and transfer of done work;
• interaction with the marketing department (online information about partner promotions, celebrations and weekends), as well as the sale of souvenirs to customers.

• organization of the reception (reception, processing and distribution of telephone calls and faxes of the company);
• coordination of reception and registration of visitors;
• organization of access for contractors to carry out repair and other services on demand;
• bookkeeping, preparation of monthly reports;
• recruitment of personnel (trainers,) monthly payment of wages based on the results of the work;
• making a client base, working with clients, selling subscriptions;
• interaction with lessors of premises in terms of operational responsibility and organization of solving current issues;
• organization and preparation of contracts for the maintenance of the office, as well as contracts with contractors for other services;
• assistance in organizing internal events in the office;
• fulfillment of other orders of the management

Обязанности:

• work with incoming / outgoing correspondence, interaction with courier services, reception and distribution of telephone calls;
• sorting and processing of primary accounting documents from clients, entering data into 1C Accounting 8.2, SAP programs;
• ensuring payment of payments, participating in the preparation of invoices for payment;
• administration of workflow, keeping records (registration, distribution, storage);
• systematization of documents: updating the file system and related materials, copying, scanning;
• organization of signing of financial and contract documents by responsible persons;
• preparation of various letters, tasks;
• provision and support of office life, ordering household goods, office equipment;
• organizing business meetings and conferences, meeting clients;
• organizing business trips and trips for employees (booking air / railway tickets, hotels, taxis, obtaining visas);
• constant assistance to the project manager on the construction site;
• assistance in the preparation and execution of contract documents;
• translation of accounting and contract documents (English/ Ukrainian);
• conducting business correspondence in English;
• organizing the working process of the company's departments;
• execution of orders of the project manager.

• checking the correctness of the calculation, calculation and payment of contributions for compulsory state pension insurance;
• advising clients on the legal framework;
• analysis of the receipt of social contributions, application and registration of financial sanctions, administrative protocols;
• preparation of monthly reports, preparation of various official requests to the tax office, quarterly planning of planned and unscheduled inspections of debtor enterprises.