Фахівець з адміністративних питань / Administrative Officer

HEKS/EPER is looking Administrative Officer. Base in Kyiv with the possibility of business trips.

General Context 

HEKS/EPER is actively engaged in addressing the humanitarian crisis in Ukraine, responding to the far-reaching consequences of the ongoing conflict. The organization provides emergency assistance, focusing on those most affected by war, including displaced individuals and vulnerable communities. Its efforts emphasize the provision of essential services such as shelter, food security, and psychosocial support, alongside facilitating integration and resilience-building measures. 

Role Overview

The admin officer plays key role in supporting day to day administration in coordination with different departments and under the supervision of the Admin Manager. 

Roles and Responsibilities: 

• Follow up on drafting payment requests for rented premises like apartments and offices. 
• Support Kyiv office with supplies purchase like stationery and water. 
• Support with booking of transportation tickets and hotel reservations. 
• Work with the cleaners to maintain the office and other premises clean. 
• Support with other administrative tasks as requested from Admin Manager
• Archiving and reporting

Role Competencies

A. Professional Competencies: 

• Graduated from University 
• Minimum 2 years’ experience in Administrative Positions. 
• Good English Level 
• Very Good Knowledge of Microsoft Office. 

B. Behavioural Competencies: 

• Strong attention to details 
• Very Good Communicator 
• Can handle multiple tasks 

HEKS/EPER offer:

• Official employment
• Competitive and decent salary
• Social package in accordance with the Labor Code.
• Equipped workplace.
• Medical insurance etc.

Qualified candidates should send their CV and cover letter in English 

Only short-listed candidates will receive notice requesting additional information through e-mail, please check it.

Safeguarding and Child Protection 

At HEKS/EPER, the safety and well-being of children and vulnerable individuals are of utmost importance. To uphold this critical value, the organization enforces stringent safeguarding measures throughout the recruitment and onboarding processes. This includes comprehensive background and reference checks for selected candidates, ensuring adherence to the highest standards of safety and protection against harm or exploitation. These meticulous procedures reflect HEKS/EPER’s unwavering dedication to fostering secure environments for the most vulnerable. HEKS/EPER is equally committed to the principles of diversity, equality, and inclusion. We endeavour to cultivate an inclusive and supportive workplace where all employees feel valued, respected, and empowered to reach their full potential.