Еxecutive & Management Assistant (Poznan, Poland)

We are looking for a highly organized, proactive, and reliable Еxecutive & Management Assistant to provide comprehensive administrative and operational support at our office in Poznan, Poland. This role requires excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Reception of guests at the office in Poznan (C-level management and international visitors), including organization of coffee breaks and catering
• Organize business trips, including travel arrangements and accommodation for C-level management of the holding, incl. report preparation (on demand)
• Responsible for arranging office space and forming the corporate culture (equipped coffee-room, lounge area, monthly office supplies purchases) (every month)
• Manage the CEO’s calendar, schedule meetings, calls, and one-on-one appointments
• Handle business correspondence, emails, and phone calls
• Prepare documents, presentations, and reports
• Assist with personal and confidential tasks as required
• Ensure smooth day-to-day operations and follow up on tasks and deadlines

Requirements

• English — Upper-Intermediate (B2) level or higher
• Polish — Upper-Intermediate (B2) level or higher
• Ukrainian — optional (nice to have)
• Proven experience as a Executive Assistant, Personal Assistant, or similar role
• Strong organizational and time-management skills
• Proactive and solution-oriented mindset
• High level of confidentiality and professionalism
• Excellent written and verbal communication skills
• Ability to efficiently manage documents, presentations, and reports using modern office tools

What We Offer:

• A chance to be part of a fast-growing company with an innovative culture.
• A collaborative, team-oriented environment where your ideas can make a real impact.
• Competitive salary and benefits package.