Administrative Specialist

MacPaw is a software company that develops and distributes software for macOS and iOS. Today, we have 20 million active users across all our products, and every 5th Mac on Earth has our product installed.

At MacPaw, we believe humans and technology can reach their greatest potential together.

We gather open-minded people who support each other and aspire to change the world around us, making millions of people’s lives easier with technology.

Our flagship products include CleanMyMac, Setapp, ClearVPN, Moonlock, and more. Now, we’re stepping into an important new stage: launching a product ecosystem with a new AI Mac Assistant — Eney.

We are looking for an Administrative Specialist to support daily administrative and operational activities and ensure smooth facilities operations across the company.

This role is a good fit for someone who is detail-oriented, comfortable with coordination and communication, and enjoys keeping processes organized and running efficiently.

In this role, you will:

• Provide administrative support to ensure smooth daily operations of facilities and services.
• Coordinate administrative logistics and support internal events and initiatives.
• Support administrative processes and documentation workflows.
• Manage communication and relationships with vendors, contractors, and service providers for facilities and administrative needs.
• Operate internal platforms and informational resources within service workflows.
• Support finance and legal operations related to facilities and administrative activities.
• Assist with internal and external projects under the supervision of the Senior Administrative Specialist.
• Support the team and leadership in operational initiatives and day-to-day requests.

Skills you’ll need to bring:

• Upper-Intermediate English or higher (communication with multiple businesses and stakeholders).
• 1+ year of experience as an Office Manager, Administrative Specialist, or Administrator in a service-oriented environment.
• Experience working with administrative processes, vendors, and documentation.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Attention to detail and a responsible approach to operational and administrative work.

As a plus:

• Experience in internal event coordination and logistics.
• Experience communicating with multiple businesses or external partners.
• Hands-on experience with Airtable or similar tools.
• Basic understanding of finance and legal processes related to administrative operations.

What we offer:

• We are a Ukrainian company, and we stand with Ukraine against the russian aggression
  We maintain workplaces for the mobilized Macpawians and provide financial support to colleagues or their families affected by the war. Here, you can also read about the MacPaw Foundation, which intends to help save the lives of Ukrainian defenders and provide relief to as many civilians as possible.
• We are committed to our veterans
  Our Veteran Career and Empowerment Program is designed to ensure our veterans and active military personnel receive the recognition, support, and opportunities they deserve.
• Hybrid work model
  Whether to work remotely or at the hub is entirely up to you. If you decide to mix it, our Kyiv office, which works as a coworking space, is open around the clock. The office is supplied with UPS and Starlink for an uninterrupted work process.
• Your health always comes first
  We guarantee medical insurance starting on your first working month. For those abroad, you can receive a yearly Medical insurance allowance as compensation for managing your medical expenses.
• Flexible working hours
  You can choose a schedule that is comfortable for you. No one here tracks your clock in/out because MacPaw is built on trust and cooperation.
• Space to grow both professionally and personally
  Education opportunities to grow both hard and soft skills, annual development reviews, and internal community.
• Teams we are proud of
  We build honest, transparent, and reliable relationships within teams. Every Macpawian can improve processes and implement their ideas. We encourage open and constructive feedback and provide training for Macpawians on giving and receiving feedback.
• Office designed for people (and pets)
  Our office has it all: a spacious workplace with enough room for sitting up, lying down, and running around; a gym for recreation; cozy kitchens; a sleeping/meditation room; and a terrace with a view where we throw summer parties. Also, we have two cats living in the office, and you are welcome to bring your pets to the office (we have separate floors for cats and dogs).
• Time-off policy that covers life’s needs
  Convenient personal time-off policy to help you take care of essential matters in your personal life, and parental leaves. On top of all that, sabbaticals are open after 5 years of being with MacPaw.
• Join social initiatives with MacPawCares
  MacPaw participates in numerous humanitarian aid and charity projects across many fields, and you are welcome to jump in to make the world a better place.
• We’re an equal-opportunity employer. Here is a safe place for applicants of all backgrounds
  We are hiring talented humans. Meaning with all our variety of backgrounds and identities, including service members and veterans, women, members of the LGBTQIA+ community, individuals with disabilities, and other often underrepresented groups. MacPaw does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
  
  *Some benefits are under development, and new adjustments are possible.