HR Operations & Contractor Management Specialist
Oksana Stepanchuk
Position Overview
We are looking for an HR Operations / Contractor Management Specialist for our client InfinIT. InfinIT provides PEO and EOR services, recruitment, and dedicated teams for clients in Ukraine and abroad (including Poland and other countries)
Key Responsibilities
Operational support of contractors under various engagement models
End-to-end onboarding and offboarding of contractors
Preparation, coordination, and signing of contracts and NDAs
Maintaining contract registers and status tracking
Invoice preparation and verification
Reconciliation of hours, rates, partial periods
Monitoring time tracking (working hours, vacations, sick leaves)
Close collaboration with Finance, HR, clients, and external partners
Coordination of accesses and work start
Ensuring accurate and timely monthly close
Requirements
Proven experience in HR Operations, Payroll, or Contractor Management
Hands-on experience with contractor onboarding and offboarding
Experience working with contracts, NDAs, and addendums
Understanding of invoicing processes, hour and rate reconciliation
Experience collaborating with Finance and Accounting teams
Confident user of Google Sheets / Excel
Experience with time-tracking systems
English – working proficiency (written and spoken)
High level of attention to detail and ability to meet deadlines
Self-sufficiency and ownership of operational processes
Nice to Have:
Experience working with international contractors
Knowledge of the Polish market or cooperation with business incubators
Experience with EoR (Employer of Record) providers
Knowledge of Polish or another European language
What we offer:
Fully remote work
Professional and supportive team
Opportunity to influence and improve HR operations and contractor processes
Participation in building and implementing processes
Professional growth and knowledge sharing
20 paid vacation days, 10 paid sick leave days, paid national holidays
Oksana Stepanchuk
Unitask