Construction company, reselling renovated real estate.

• Managed property transaction process, from acquisition to sale;
• Coordinated property purchases, renovations, and resales;
• Ensured the preparation, accuracy, and completeness of all property-related documents;
• Oversaw notarization and legal compliance for property transactions; Liaised with real estate agents, legal professionals, and clients involved in property transactions;
• Managed the documentation for property records;
• Assisted with negotiations, inspections, and other tasks related to real estate deals.

Wella Training Center is the first of its kind in Europe.

On the basis of Wella Training Center, hairdressers upgrade qualifications, presentation of new products of the company are held, and celebrity hairstylists conduct master classes.

I coordinated the entire process of:

• Reservation of study rooms;
• Travel planning;
• Organization of catering;
• Monitoring the participants, as well as courses payments;
• Managing procurement of provisions for the training center;
• Booking hotels, airplane tickets, conference rooms in all cities of Spain;
• Payment of bills for renting partners’ halls;
• Payment of bills: cleaning, flower delivery, couriers;
• Managing the social networks of the studio: content plan planning post creating, copywriting, and publication;
• Search for contractors: repairs, storage, decoration, etc;
• Beauty studio administration: managing payments and bookings, confirmations, and cancellations;
• Preparation of quarter revenue reports.

• Prepared documents, business letters, and presentations;
• Organized meetings and events - calendar planning, preparation, and coordination of meetings and events (invitation drafts, agenda, venue);
• Managed document turnover - agreements, all internal documents;
• Сontrolled the quality of the service and conducted an analysis of the cost and conditions: courier, taxi, visa and travel agencies, etc.;
• Supported the Head of Freysoft IT and the IT management team in the budgeting process, preparing PowerPoint presentations and Business Cases;
• Organized the reception of visitors;
• Managed travel support - arranging personal and business travels, visa application support, hotel arrangements;
• Prepared and processed various reports upon request.

• Managed and maintained the business and personal calendar of the head;
• Coordinated the work of personal drivers and safeguards of the head;
• Organized external and internal meetings, bookings, and zoom conferences;
• Organized private VIP class recreations: Italy, UAE, USA, and Ukraine - booking VIP terminals, private jets, business class tickets, booking VIP transfers (cars), hotels, and entertainment;
• Purchased personalized items for the manager and his family members online and offline around the world;
• Searched for and bought gifts on behalf of the head for business partners, family members, and friends;
• Planned and organized family VIP class holidays and personal events: HBs, NYs, Anniversaries, etc.;
• Coordinated the educational program for children in the USA and Ukraine;
• Prepared documents for a student visa;
• Communicated with educational institutions;
• Translated the documents from Ukrainian into English and vice versa;
• Kept track of private expenses: school, private lessons for children, utility bills, veterinary clinics, medical clinics, renting residences in other countries, and paying property taxes;
• Provided all types of administrative assistance and coordinated the work of domestic staff (team of 10 people);
• Recruited and hired domestic staff: conducted interviews for the positions of maids, nannies, cooks, drivers, etc.;
• Conducted weekly meetings with managers;
• Managed the process of preparation for the construction of entertainment complexes and casinos: permissions, technical requirements, hiring of contractors etc.

• Provided all kinds of administrative assistance to employees;
• Assisted with organization of business travels (local/abroad) for employees, in cooperation with Travel Agency - initiated and processed tickets requests, organized hotel reservations, and facilitated visa application process etc.;
• Managed, maintained, and monitored business calendars and travel arrangements for business trips for the director;
• Planned and kept track of staff vacations on the business calendar;
• Scheduled video conferencing calls and associated to responsible for meeting room bookings with the coordination of meetings as specified by the direct line manager to ensure the project is delivered: workshops, meetings, events;
• Coordinated Company events (communication with suppliers, agenda management, etc.);
• Prepared SAP-Expense report claims for managers responsible for corporate expenses;
• Coordinated visitors, and ordered catering for meetings upon request;
• Managed personal and business tasks list of a line manager.

Launched, developed, and managed a beauty studio in Kyiv:

• created business plan;
• conducted budget planning;
• searched for materials;
• managed construction works;
• searched for the suppliers;
• hired personnel;
• organized working processes.

Created marketing strategy:

• developed marketing strategy following the overall goals of the business (conversion, building a personal brand, increasing awareness, etc.);
• launched new products, rebranding, information campaigns, competitions, etc.;
• development of a content plan;
• created content;
• planned and controlled advertising campaigns, including partnerships with opinion leaders;
• interacted with brand subscribers;
• created PR policy of the company in social networks.

Culture Department:

• searched for cultural collaborations;
• planned working meetings;
• made reservations for airplane tickets, hotels, transport and etc;
• prepared the year ending report for Spanish Agency for International Development;
• planned the annual budget for cultural activities in the SICCE;
• negotiated and organized the concert halls for Spanish artists (Palace of Ukraine, theater of I. Franco, Kyiv Theater of Opera and etc.);
• conducted correspondence between the culture department and the ministry of culture;
• negotiated legalization of permits to organize cultural events of the Embassy.

For culture department I organized:

• cultural events with the purpose of the diffusion of Spanish culture in Ukraine;
• the work to carry out social projects in the education sector;
• the participation of the Embassy of Spain in Kyiv in social projects in the cities of Ukraine;
• different types of exhibitions (photography and painting, plastic art) and conferences;
• the DELE exams and school exams for Spanish residents in Ukraine.

Visa Department:

• processed the documents of the applicants for a tourist visa;
• verified the authenticity of the documents, registration of companies, FOP, etc.;
• conducted passport checks, and bank details;
• conducted verification of the availability of goods;
• checked the authenticity of airline tickets, as well as booking a hotel, telephone interview;
• prepared a summary of the report for the visa officer.